Safari camp software for Kenya.
For safari and tented camps in the Maasai Mara conservancies, Amboseli, Samburu, Laikipia, Tsavo and Lake Naivasha: one system for bookings and folios, the restaurant and bar, buying, stores and the books, in KES and with M-Pesa on the bill.
The best safari camp software in Kenya handles what safari and tented camps there actually deal with: tents, bandas and family units as room types and all-inclusive and full-board rates with activities as extras, orders built for the next truck or flight, and accounts in KES with M-Pesa payments recorded and matched. Tivuzo puts the PMS, POS, procurement, stores and accounting in one browser-based system for $13 per user per month; a safari camp with 5 users pays $65 a month.
Safari and tented camps in Kenya
In Kenya, safari and tented camps are concentrated in the Maasai Mara conservancies, Amboseli, Samburu, Laikipia, Tsavo and Lake Naivasha. The wider market is a mix of Nairobi business and conference hotels, coast resorts, and safari lodges and camps that sell mostly through tour operators. A camp of 8 to 20 tents sells almost every night through tour operators, often at all-inclusive rates with activities. The PMS must handle tents as rooms, agent net rates, net rates and conservancy fees.
What matters, module by module
| Module | For safari and tented camps in Kenya |
|---|---|
| PMS | Tents, bandas and family units as room types; All-inclusive and full-board rates with activities as extras |
| Procurement | Orders built for the next truck or flight; Supplier lead times and minimum orders |
| Inventory | Food, bar, fuel, gas and amenities stores; Par levels that cover the supply cycle |
| Accounting | Agent invoices in USD and local currency; Cost per occupied tent |
| POS | Charge to tent, or zero-priced drinks on all-inclusive; Premium drinks charged as extras |
Buying and stores
A camp in a remote conservancy is supplied by road or air. Every order is a logistics decision: what fits on the truck or the plane, what keeps, and what must not run out. Camp stores must cover full board, an open bar and the vehicles for days at a time. Running out of gas, flour or a guest's favourite gin is a real problem in the bush.
- Food, bar, fuel, gas and amenities stores
- Par levels that cover the supply cycle
- Issues to the kitchen and bar recorded daily
- Weekly counts with variance
Money in KES
Camps live on agent receivables, foreign currencies and high costs per guest night. The office needs to see cost per occupied tent, agent ageing and conservancy fees passed through. In Kenya, guests and companies pay by M-Pesa, Airtel Money, card and bank transfer. Each method has its own journal in Tivuzo, so the folio, the till and the statement agree. VAT is applied per room type, meal plan and item (standard rate 16%). KRA eTIMS e-invoicing is not built into Tivuzo yet. Keep your eTIMS device or system for tax invoices and ask us where the link stands before you subscribe.
Who logs in, and what it costs
At a typical safari camp the people who log in are the camp manager, reservations, storekeeper, bar and the office accountant: 5 users, $65 a month or $624 a year. Rooms, guests and bookings are never charged. See pricing.
Read more: safari camp software, hotel software in Kenya, and in Kenya: lodge software, resort software, guest house software, hotel management software. Safari Camps elsewhere: Tanzania, Uganda, South Africa, Namibia, Botswana, Zambia.
Safari Camp Software in Kenya: questions
What software do safari and tented camps in Kenya use?
Many still use a booking diary, Excel and a separate accounting package. Tivuzo replaces them with one system: PMS, restaurant and bar POS, procurement, stores and accounting, in KES.
Can a PMS handle tents instead of rooms?
Yes. Each tent is a room of a tent type with its own rate plan, capacity and seasons.
What is the best procurement software for safari camps?
One that plans orders around supply runs, receives against the order at the camp, and matches bills in the office before payment.
Can safari and tented camps in Kenya record M-Pesa?
Yes. M-Pesa is a payment method with its own journal; each payment is recorded with its reference and matched to the statement.
Does Tivuzo work with weak internet?
The restaurant and bar tills keep selling offline; the PMS, stores and accounts need a connection, and light use works on mobile data or satellite.
How much does safari camp software cost in Kenya?
Tivuzo is $13 per user per month, every module included, with a 14-day free trial and no card.
Last updated by the Tivuzo team.