Software for conference hotels.
Companies, NGOs and governments booking blocks of rooms with meeting packages, delegates with their own bar bills, and invoices paid 60 days later. Tivuzo handles the groups, the events, the stores and the receivables in one system.
Tivuzo is conference hotel software: group bookings for blocks of rooms, delegates recorded as guests on the group, room billed to the organiser, extras to delegates, plus event-driven orders with approval, issues per event and accounts that post themselves. It runs in the browser for $13 per user per month; a typical conference hotel with 15 users pays $195 a month.
Module by module
PMS for conference hotels
Conference hotels sell rooms with meeting packages to companies, NGOs and governments. The PMS needs group bookings, delegates on each room and the room billed to the organiser.
- Group bookings for blocks of rooms
- Delegates recorded as guests on the group
- Room billed to the organiser, extras to delegates
- Day-conference packages without rooms
Procurement for conference hotels
A big conference means large orders at short notice. Approvals and supplier price lists keep event margins from vanishing in rushed buying.
- Event-driven orders with approval
- Coffee break and lunch supplies
- Stationery and AV supplies
- Bills matched to deliveries
Inventory and stores for conference hotels
Coffee breaks, lunches and stationery for hundreds of delegates draw heavily on stores. Issues per event show what each conference really cost.
- Issues per event
- Banqueting store
- Stationery and water
- Counts after big events
Accounting for conference hotels
Conference business is invoiced to organisations on terms, often with deposits. Receivables and event profit need close attention.
- Organiser invoices with deposits and terms
- Profit per event with analytic accounts
- Government and NGO receivables ageing
- Conference revenue as its own department
Restaurant and bar POS for conference hotels
Banqueting is billed to the organiser, but bars and the restaurant sell to delegates individually. Both need to land on the right bill.
- Banquet charges to the organiser
- Delegate bar bills charged to room
- Cash and mobile money for walk-in delegates
- Several outlets
Numbers to watch
| Number | Why it matters for conference hotels |
|---|---|
| Occupancy, ADR, RevPAR | How full the rooms are and at what price. |
| Cost per occupied room | What each night sold costs to service. |
| Food cost % | Kitchen issues against food revenue. |
| Pour cost | What left the bar against what the till sold. |
Who logs in, and what it costs
At a typical conference hotel the people who log in are the front office, events and sales, F&B, stores, purchasing and finance: 15 users, $195 a month or $1,872 a year. Waiters and bar staff can share a till with their own PIN. See pricing.
Conference Hotels by country
conference hotel software in Rwanda, conference hotel software in Ethiopia.
The back office
Why one system beats four.
All features
Every module, in every subscription.
Getting started
From trial request to first guest.
Conference hotel software: questions
Can the PMS bill rooms to the organiser and bar to delegates?
Yes. Set the organiser as "room billed to"; each delegate's extras stay on their own folio.
How do I know what a conference cost in food and supplies?
Issue stock to the event and compare with the package revenue.
How should a hotel account for conference deposits?
As a payment received in advance, applied to the organiser's invoice after the event.
Can a conference coffee break be billed to the organiser?
Yes. Sell the package on the organiser's quotation or charge it to the organiser's account.
What does Tivuzo not do yet?
No live channel manager (Booking.com, Expedia, Airbnb sync), no booking engine for your website, no door-lock integration, no payroll and no country e-invoicing links.
Last updated by the Tivuzo team.