Hotel management software for South Africa.
Tivuzo is hotel back office software for South Africa: a PMS, restaurant and bar POS, procurement, stores and accounts in South African rands, for hotels, lodges, camps and guest houses from Cape Town to the most remote property.
The best hotel management system for an independent property in South Africa runs reservations, the front desk, folios, housekeeping, the restaurant and bar, purchasing, stores and accounts in one place, in ZAR, and records card and other local payments with their references. Tivuzo does this in the browser, handles VAT (standard rate 15%) per room type, meal plan and item, keeps the restaurant and bar tills selling offline, and costs $13 per user per month with a 14-day free trial.
| Tivuzo in South Africa | |
|---|---|
| Currency | ZAR (South African rand): rates, folios, stock value and reports; other currencies for agents and suppliers |
| Payments | Card, EFT, instant payments, SnapScan, Zapper and cash, each with its own journal and reference |
| Tax | VAT per room type, meal plan and item (standard rate 15%); tax-included rates supported |
| Accounting | A chart of accounts suited to South Africa where available, plus profit and loss, balance sheet, ledgers and a VAT report |
| Internet | Restaurant and bar tills keep selling offline; the rest works on mobile data |
| Where | Cape Town, Johannesburg, Durban, the Garden Route, the Winelands, the Drakensberg and the Kruger and private reserves |
| Price | $13 per user per month, or $124.80 per user per year |
The market in South Africa
Hospitality in South Africa is thousands of guest houses and B&Bs, boutique Winelands and Cape Town hotels, and private game lodges around the Kruger. Across all of them, independent properties face the same back-office problems: bookings in one place, the bar and kitchen in another, stores in a notebook and the accounts typed up at month-end. With one system, every room night, bar bill, delivery and card payment lands in the books as it happens, and the owner reads occupancy, revenue and costs from a phone.
What you get
Front desk and planner
Reservations, agents and companies, seasons, check-in and check-out.
Folios and billing
Room to the company or agent, extras to the guest, card on the bill.
Restaurant and bar
Tables, charge to room, offline tills.
Procurement
Purchase orders with lead times, bills matched to deliveries.
Stores
Main, kitchen, bar and housekeeping stores with counts.
Accounts in ZAR
VAT, bank and mobile money matching, departmental profit and loss.
By type of property in South Africa
- Guest House Software in South AfricaSoftware for guest houses and B&Bs in South Africa, from Cape Town: bookings, folios, stores, procurement and accounts in ZAR, with card.
- Lodge Software in South AfricaSoftware for lodges in South Africa, from the Greater Kruger private reserves: bookings, folios, stores, procurement and accounts in ZAR, with card.
- Boutique Hotel Software in South AfricaSoftware for boutique hotels in South Africa, from Cape Town: bookings, folios, stores, procurement and accounts in ZAR, with card.
- Safari Camp Software in South AfricaSoftware for safari and tented camps in South Africa, from the Sabi Sand: bookings, folios, stores, procurement and accounts in ZAR, with card.
VAT, levies and tax systems
Tivuzo applies VAT as you set it on each room type, meal plan and item and keeps a VAT report by period. Tourism or local levies can be set up as their own taxes or charges so they show separately on the folio and in the accounts.
South Africa has no hotel fiscal-device requirement; VAT invoices are produced in Tivuzo. Tourism levies such as the TOMSA levy can be set up as a separate charge.
This page is general information, not tax advice. Rates and rules change: confirm your obligations with the tax authority or your accountant.
Licensing and guest records
Accommodation businesses in South Africa deal with licensing and standards set by the national tourism authority and local authorities. Tivuzo keeps clear records of every stay, guest and payment, including guest ID details captured at check-in and printable registration cards, which makes inspections and guest-register requests quicker. Always follow the authorities' requirements for your property.
Getting started in South Africa
Request a free trial and the Tivuzo team sets up your database in ZAR with your property name, rooms and rates; we help you load your stores items and opening balances during the trial. See how to get started and pricing. Elsewhere in Southern Africa: Namibia, Botswana, Zambia, Zimbabwe, Malawi, Mozambique. All countries: hotel software in Africa.
Hotel software in South Africa: questions
What is the best hotel software in South Africa?
For an independent property, software that joins the front desk, restaurant and bar, stores and accounts, works in ZAR and records card. Tivuzo does this for $13 per user per month. Compare options with our buyer's guide.
Does Tivuzo accept card?
Tivuzo records card payments with their reference on folios and at the tills, in their own journal, and matches them to the statement. It doesn't collect the money itself. See payments.
Does Tivuzo work in ZAR?
Yes. Your database runs in ZAR; agents and suppliers who invoice in other currencies can be handled in theirs.
How much does hotel software cost in South Africa?
Tivuzo costs $13 per user per month in US dollars, whatever the number of rooms. A property with six people logging in pays $78 a month. Ask us about paying in ZAR.
Is Tivuzo connected to the tax authority?
South Africa has no hotel fiscal-device requirement; VAT invoices are produced in Tivuzo. Tourism levies such as the TOMSA levy can be set up as a separate charge.
Is there guest house software for South Africa?
Yes. See guest house software in South Africa, covering Cape Town, the Garden Route, the Winelands, Durban, Johannesburg and Pretoria.
Last updated by the Tivuzo team.