Software for eco-lodges.
A handful of rooms or bandas far from town, local suppliers paid in cash, community partners to report to and an internet link that comes and goes. Tivuzo keeps bookings, buying and the books in one place without a server on site.
Tivuzo is eco-lodge software: a small planner on a phone, activities as extras: walks, canoeing, village visits, community or conservation levies per night, plus local suppliers with cash payments, food and bar store and accounts that post themselves. It runs in the browser for $13 per user per month; a typical eco-lodge with 4 users pays $52 a month.
Module by module
PMS for eco-lodges
Eco-lodges are small, remote and often community-linked. The PMS must run on weak internet and a phone, with activities and community fees on the bill.
- A small planner on a phone
- Activities as extras: walks, canoeing, village visits
- Community or conservation levies per night
- Agent and direct bookings
Procurement for eco-lodges
Many eco-lodges buy locally from farmers and fishers in cash, and the rest from town. Both need recording to know what the kitchen really costs.
- Local suppliers with cash payments
- Town orders around supply trips
- Simple approvals
- Receipts for every cash purchase
Inventory and stores for eco-lodges
Eco-lodges keep small stores of food, fuel, solar and water spares. Knowing what is left avoids long trips for one missing item.
- Food and bar store
- Fuel, gas and solar spares
- Reorder levels before each trip
- Monthly count
Accounting for eco-lodges
Eco-lodges often report to community partners and donors as well as owners. Clear accounts by activity and project help with both.
- Analytic accounts per project or partner
- Community share of revenue
- Cash-heavy reconciliations
- Simple monthly P&L
Restaurant and bar POS for eco-lodges
A small bar and dining area serve mostly in-house guests. A till on a tablet with charge to room keeps it simple.
- Tablet till
- Charge to room
- Offline selling
- Local craft sales as products
Numbers to watch
| Number | Why it matters for eco-lodges |
|---|---|
| Occupancy, ADR, RevPAR | How full the rooms, are and at what price. |
| Cost per occupied room | What each night sold costs to service. |
| Food cost % | Kitchen issues against food revenue. |
| Pour cost | What left the bar against what the till sold. |
Who logs in, and what it costs
At a typical eco-lodge the people who log in are the manager, front office, a cook who keeps stores, and a bookkeeper: 4 users, $52 a month or $499.20 a year. Waiters and bar staff can share a till with their own PIN. See pricing.
Eco-lodges by country
eco-lodge software in Senegal, eco-lodge software in The Gambia, eco-lodge software in Madagascar.
The back office
Why one system beats four.
All features
Every module, in every subscription.
Getting started
From trial request to first guest.
Eco-lodge software: questions
Can an eco-lodge record a community levy per night?
Yes. Set it up as its own charge so it shows on the bill and in the accounts apart from your revenue.
What should an eco-lodge track in stores?
Food and drinks, gas and fuel, cleaning supplies and the spares that keep water and power running.
Can an eco-lodge report revenue shared with a community?
Yes. Track the community levy or share as its own account and report it by period.
Can an eco-lodge sell local crafts through the till?
Yes. Add them as products, even on consignment from the community, and record the share owed.
What does Tivuzo not do yet?
No live channel manager (Booking.com, Expedia, Airbnb sync), no booking engine for your website, no door-lock integration, no payroll and no country e-invoicing links.
Last updated by the Tivuzo team.