Software for safari and tented camps.
Eight to twenty tents, guests who arrive through tour operators, a kitchen and bar that must last until the next truck or flight, and an office that may be hundreds of kilometres away. Tivuzo runs the camp and the office from one system.
Tivuzo is safari camp software: tents, bandas and family units as room types, all-inclusive and full-board rates with activities as extras, agent net rates on the booking, plus orders built for the next truck or flight, food, bar, fuel, gas and amenities stores and accounts that post themselves. It runs in the browser for $13 per user per month; a typical safari camp with 5 users pays $65 a month.
Module by module
PMS for safari and tented camps
A camp of 8 to 20 tents sells almost every night through tour operators, often at all-inclusive rates with activities. The PMS must handle tents as rooms, agent net rates, net rates and conservancy fees.
- Tents, bandas and family units as room types
- All-inclusive and full-board rates with activities as extras
- Agent net rates on the booking
- Conservancy fees per person per night
Procurement for safari and tented camps
A camp in a remote conservancy is supplied by road or air. Every order is a logistics decision: what fits on the truck or the plane, what keeps, and what must not run out.
- Orders built for the next truck or flight
- Supplier lead times and minimum orders
- Approval by the camp manager or head office
- Rejected or spoiled items recorded on receiving
Inventory and stores for safari and tented camps
Camp stores must cover full board, an open bar and the vehicles for days at a time. Running out of gas, flour or a guest's favourite gin is a real problem in the bush.
- Food, bar, fuel, gas and amenities stores
- Par levels that cover the supply cycle
- Issues to the kitchen and bar recorded daily
- Weekly counts with variance
Accounting for safari and tented camps
Camps live on agent receivables, foreign currencies and high costs per guest night. The office needs to see cost per occupied tent, agent ageing and conservancy fees passed through.
- Agent invoices in USD and local currency
- Cost per occupied tent
- Conservancy and park fees kept out of revenue
- One set of books for several camps
Restaurant and bar POS for safari and tented camps
In a camp the bar is often "on the house" or charged to the tent. The till still matters: it records what was poured so the bar store and the costs stay honest.
- Charge to tent, or zero-priced drinks on all-inclusive
- Premium drinks charged as extras
- Offline selling on satellite internet
- Bar stock counted against sales
Numbers to watch
| Number | Why it matters for safari and tented camps |
|---|---|
| Occupancy, ADR, RevPAR | How full the tents are and at what price. |
| Cost per occupied room | What each night sold costs to service. |
| Food cost % | Kitchen issues against food revenue. |
| Pour cost | What left the bar against what the till sold. |
Who logs in, and what it costs
At a typical safari camp the people who log in are the camp manager, reservations, storekeeper, bar and the office accountant: 5 users, $65 a month or $624 a year. Waiters and bar staff can share a till with their own PIN. See pricing.
Safari Camps by country
safari camp software in Kenya, safari camp software in Tanzania, safari camp software in Uganda, safari camp software in South Africa, safari camp software in Namibia, safari camp software in Botswana, safari camp software in Zambia, safari camp software in Zimbabwe, safari camp software in Morocco.
The back office
Why one system beats four.
All features
Every module, in every subscription.
Getting started
From trial request to first guest.
Safari camp software: questions
Can a PMS handle tents instead of rooms?
Yes. Each tent is a room of a tent type with its own rate plan, capacity and seasons.
How often should a safari camp count its stores?
The bar weekly, food and fuel before each supply order, everything at month-end.
How do safari camps track cost per guest night?
Divide food, drink, fuel, laundry and camp staff costs by guest nights sold; with stores and stays in one system the number is ready each week.
Should an all-inclusive camp still ring drinks through a till?
Yes, at zero or as complimentary, so the bar store and drink cost per guest night are right.
What does Tivuzo not do yet?
No live channel manager (Booking.com, Expedia, Airbnb sync), no booking engine for your website, no door-lock integration, no payroll and no country e-invoicing links.
Last updated by the Tivuzo team.