The best inventory and stores software for safari and tented camps.
Camp stores must cover full board, an open bar and the vehicles for days at a time. Running out of gas, flour or a guest's favourite gin is a real problem in the bush. Here is what to look for, and how Tivuzo does it as part of one back office.
The best inventory and stores software for safari and tented camps covers main, kitchen, bar and housekeeping stores, issues and transfers, reorder levels, counts and stock value in the books, and handles what is specific to safari and tented camps: food, bar, fuel, gas and amenities stores; par levels that cover the supply cycle; issues to the kitchen and bar recorded daily; weekly counts with variance. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.
What safari and tented camps need
Camp stores must cover full board, an open bar and the vehicles for days at a time. Running out of gas, flour or a guest's favourite gin is a real problem in the bush.
- Food, bar, fuel, gas and amenities stores
- Par levels that cover the supply cycle
- Issues to the kitchen and bar recorded daily
- Weekly counts with variance
The full checklist
Beyond the specifics above, any inventory and stores software for a safari camp should have:
| Must have | In Tivuzo |
|---|---|
| A store per department: main, kitchen, cold room, bar, housekeeping, maintenance | ✓ |
| Buy in one unit, issue in another | ✓ |
| Requisitions and issues between stores | ✓ |
| Reorder levels per item and store | ✓ |
| Waste and breakage with a reason | ✓ |
| Counts with variance before posting | ✓ |
| Stock value and food and beverage cost in the accounts | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |
Why it should be part of one system
When stores are joined to procurement, the POS and the accounts, receipts, issues and sales move stock and its value automatically, and the monthly count shows a variance you can trust. Read one system vs separate systems.
What it costs a safari camp
At a typical safari camp the people who log in are the camp manager, reservations, storekeeper, bar and the office accountant: 5 users, $65 a month or $624 a year, with every module included. See pricing.
Read more
The module in detail: hotel inventory and stores software. For safari and tented camps: safari camp software, and pms, procurement, accounting, restaurant and bar pos. Inventory and stores for hotels, lodges, guest houses and B&Bs, serviced apartments, boutique hotels. By country: Kenya, Tanzania, Uganda, South Africa, Namibia, Botswana, Zambia, Zimbabwe. Guides: Hotel stores control, Bar stock control, Food cost percentage.
Inventory and stores for safari and tented camps: questions
How often should a safari camp count its stores?
The bar weekly, food and fuel before each supply order, everything at month-end.
Is inventory included in Tivuzo's price?
Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.
Does Tivuzo work for small safari and tented camps?
Yes. A safari camp pays only for the people who log in; switch on modules as you need them.
Does Tivuzo work with weak internet?
The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.
What does Tivuzo not do yet?
No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.
Last updated by the Tivuzo team.