Safari camp software for Botswana.
For safari and tented camps in the Okavango Delta, Moremi, Linyanti, Savuti, Chobe and the Central Kalahari: one system for bookings and folios, the restaurant and bar, buying, stores and the books, in BWP and with card on the bill.
The best safari camp software in Botswana handles what safari and tented camps there actually deal with: tents, bandas and family units as room types and all-inclusive and full-board rates with activities as extras, orders built for the next truck or flight, and accounts in BWP with card payments recorded and matched. Tivuzo puts the PMS, POS, procurement, stores and accounting in one browser-based system for $13 per user per month; a safari camp with 5 users pays $65 a month.
Safari and tented camps in Botswana
In Botswana, safari and tented camps are concentrated in the Okavango Delta, Moremi, Linyanti, Savuti, Chobe and the Central Kalahari. The wider market is high-value, low-volume safari camps in the Okavango and Chobe, supplied by air and road from Maun and Kasane. A camp of 8 to 20 tents sells almost every night through tour operators, often at all-inclusive rates with activities. The PMS must handle tents as rooms, agent net rates, net rates and conservancy fees.
What matters, module by module
| Module | For safari and tented camps in Botswana |
|---|---|
| PMS | Tents, bandas and family units as room types; All-inclusive and full-board rates with activities as extras |
| Procurement | Orders built for the next truck or flight; Supplier lead times and minimum orders |
| Inventory | Food, bar, fuel, gas and amenities stores; Par levels that cover the supply cycle |
| Accounting | Agent invoices in USD and local currency; Cost per occupied tent |
| POS | Charge to tent, or zero-priced drinks on all-inclusive; Premium drinks charged as extras |
Buying and stores
A camp in a remote conservancy is supplied by road or air. Every order is a logistics decision: what fits on the truck or the plane, what keeps, and what must not run out. Camp stores must cover full board, an open bar and the vehicles for days at a time. Running out of gas, flour or a guest's favourite gin is a real problem in the bush.
- Food, bar, fuel, gas and amenities stores
- Par levels that cover the supply cycle
- Issues to the kitchen and bar recorded daily
- Weekly counts with variance
Money in BWP
Camps live on agent receivables, foreign currencies and high costs per guest night. The office needs to see cost per occupied tent, agent ageing and conservancy fees passed through. In Botswana, guests and companies pay by card, EFT, Orange Money, MyZaka and cash. Each method has its own journal in Tivuzo, so the folio, the till and the statement agree. VAT is applied per room type, meal plan and item (standard rate 14%). If your country requires fiscal devices or electronic invoicing for hotels, keep your existing device or system for tax receipts: Tivuzo is not linked to it yet. Ask us where things stand before you subscribe.
Who logs in, and what it costs
At a typical safari camp the people who log in are the camp manager, reservations, storekeeper, bar and the office accountant: 5 users, $65 a month or $624 a year. Rooms, guests and bookings are never charged. See pricing.
Read more: safari camp software, hotel software in Botswana, and in Botswana: lodge software. Safari Camps elsewhere: Kenya, Tanzania, Uganda, South Africa, Namibia, Zambia.
Safari Camp Software in Botswana: questions
What software do safari and tented camps in Botswana use?
Many still use a booking diary, Excel and a separate accounting package. Tivuzo replaces them with one system: PMS, restaurant and bar POS, procurement, stores and accounting, in BWP.
Can a PMS handle tents instead of rooms?
Yes. Each tent is a room of a tent type with its own rate plan, capacity and seasons.
What is the best procurement software for safari camps?
One that plans orders around supply runs, receives against the order at the camp, and matches bills in the office before payment.
Can safari and tented camps in Botswana record card?
Yes. card is a payment method with its own journal; each payment is recorded with its reference and matched to the statement.
Does Tivuzo work with weak internet?
The restaurant and bar tills keep selling offline; the PMS, stores and accounts need a connection, and light use works on mobile data or satellite.
How much does safari camp software cost in Botswana?
Tivuzo is $13 per user per month, every module included, with a 14-day free trial and no card.
Last updated by the Tivuzo team.