The best accounting software for safari and tented camps.
Camps live on agent receivables, foreign currencies and high costs per guest night. The office needs to see cost per occupied tent, agent ageing and conservancy fees passed through. Here is what to look for, and how Tivuzo does it as part of one back office.
The best accounting software for safari and tented camps covers ledgers, guest and company invoices, supplier bills, VAT, bank and mobile money reconciliation and departmental reports, and handles what is specific to safari and tented camps: agent invoices in usd and local currency; cost per occupied tent; conservancy and park fees kept out of revenue; one set of books for several camps. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.
What safari and tented camps need
Camps live on agent receivables, foreign currencies and high costs per guest night. The office needs to see cost per occupied tent, agent ageing and conservancy fees passed through.
- Agent invoices in USD and local currency
- Cost per occupied tent
- Conservancy and park fees kept out of revenue
- One set of books for several camps
The full checklist
Beyond the specifics above, any accounting software for a safari camp should have:
| Must have | In Tivuzo |
|---|---|
| Revenue posted nightly from the PMS | ✓ |
| Company and agent invoices with terms and ageing (city ledger) | ✓ |
| Supplier bills matched to deliveries | ✓ |
| VAT per room type, meal plan and item | ✓ |
| Bank and mobile money statement import and matching | ✓ |
| Profit and loss by department with analytic accounts | ✓ |
| General ledger, trial balance and balance sheet | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |
Why it should be part of one system
When accounting is joined to the PMS, POS and stores, revenue, payments, purchases and stock movements post as they happen, so month-end is checking, not typing. Read one system vs separate systems.
What it costs a safari camp
At a typical safari camp the people who log in are the camp manager, reservations, storekeeper, bar and the office accountant: 5 users, $65 a month or $624 a year, with every module included. See pricing.
Read more
The module in detail: hotel accounting software. For safari and tented camps: safari camp software, and pms, procurement, inventory and stores, restaurant and bar pos. Accounting for hotels, lodges, guest houses and B&Bs, serviced apartments, boutique hotels. By country: Kenya, Tanzania, Uganda, South Africa, Namibia, Botswana, Zambia, Zimbabwe. Guides: Hotel month-end close, Best hotel accounting software, Cost per occupied room.
Accounting for safari and tented camps: questions
How do safari camps track cost per guest night?
Divide food, drink, fuel, laundry and camp staff costs by guest nights sold; with stores and stays in one system the number is ready each week.
Is accounting included in Tivuzo's price?
Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.
Does Tivuzo work for small safari and tented camps?
Yes. A safari camp pays only for the people who log in; switch on modules as you need them.
Does Tivuzo work with weak internet?
The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.
What does Tivuzo not do yet?
No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.
Last updated by the Tivuzo team.