The best accounting software for serviced apartments.
Corporate tenants pay on terms, deposits must be held correctly and costs per building matter. The accounts need receivables, deposits and analytic accounts per building. Here is what to look for, and how Tivuzo does it as part of one back office.
The best accounting software for serviced apartments covers ledgers, guest and company invoices, supplier bills, VAT, bank and mobile money reconciliation and departmental reports, and handles what is specific to serviced apartments: company receivables with ageing; deposits held as liabilities; profit per building or unit type; utilities and service charges as costs. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.
What serviced apartments need
Corporate tenants pay on terms, deposits must be held correctly and costs per building matter. The accounts need receivables, deposits and analytic accounts per building.
- Company receivables with ageing
- Deposits held as liabilities
- Profit per building or unit type
- Utilities and service charges as costs
The full checklist
Beyond the specifics above, any accounting software for a serviced apartment should have:
| Must have | In Tivuzo |
|---|---|
| Revenue posted nightly from the PMS | ✓ |
| Company and agent invoices with terms and ageing (city ledger) | ✓ |
| Supplier bills matched to deliveries | ✓ |
| VAT per room type, meal plan and item | ✓ |
| Bank and mobile money statement import and matching | ✓ |
| Profit and loss by department with analytic accounts | ✓ |
| General ledger, trial balance and balance sheet | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |
Why it should be part of one system
When accounting is joined to the PMS, POS and stores, revenue, payments, purchases and stock movements post as they happen, so month-end is checking, not typing. Read one system vs separate systems.
What it costs a serviced apartment
At a typical serviced apartment the people who log in are the manager, reservations, housekeeping supervisor and accounts: 4 users, $52 a month or $499.20 a year, with every module included. See pricing.
Read more
The module in detail: hotel accounting software. For serviced apartments: serviced apartment software, and pms, procurement, inventory and stores, restaurant and bar pos. Accounting for hotels, lodges, safari and tented camps, guest houses and B&Bs, boutique hotels. By country: Nigeria. Guides: Hotel month-end close, Best hotel accounting software, Cost per occupied room.
Accounting for serviced apartments: questions
How should serviced apartments account for deposits?
As money held for the guest (a liability) until it is refunded or applied at check-out.
Is accounting included in Tivuzo's price?
Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.
Does Tivuzo work for small serviced apartments?
Yes. A serviced apartment pays only for the people who log in; switch on modules as you need them.
Does Tivuzo work with weak internet?
The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.
What does Tivuzo not do yet?
No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.
Last updated by the Tivuzo team.