The best accounting software for guest houses and B&Bs.
Most guest-house owners are their own accountants. They need revenue, costs, VAT if registered and profit each month without typing anything twice. Here is what to look for, and how Tivuzo does it as part of one back office.
The best accounting software for guest houses and B&Bs covers ledgers, guest and company invoices, supplier bills, VAT, bank and mobile money reconciliation and departmental reports, and handles what is specific to guest houses and B&Bs: revenue from the planner and bills; supplier bills and expenses; bank and mobile money matching; a monthly profit and loss. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.
What guest houses and B&Bs need
Most guest-house owners are their own accountants. They need revenue, costs, VAT if registered and profit each month without typing anything twice.
- Revenue from the planner and bills
- Supplier bills and expenses
- Bank and mobile money matching
- A monthly profit and loss
The full checklist
Beyond the specifics above, any accounting software for a guest house should have:
| Must have | In Tivuzo |
|---|---|
| Revenue posted nightly from the PMS | ✓ |
| Company and agent invoices with terms and ageing (city ledger) | ✓ |
| Supplier bills matched to deliveries | ✓ |
| VAT per room type, meal plan and item | ✓ |
| Bank and mobile money statement import and matching | ✓ |
| Profit and loss by department with analytic accounts | ✓ |
| General ledger, trial balance and balance sheet | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |
Why it should be part of one system
When accounting is joined to the PMS, POS and stores, revenue, payments, purchases and stock movements post as they happen, so month-end is checking, not typing. Read one system vs separate systems.
What it costs a guest house
At a typical guest house the people who log in are the owner, receptionist and a housekeeper or cook: 3 users, $39 a month or $374.40 a year, with every module included. See pricing.
Read more
The module in detail: hotel accounting software. For guest houses and B&Bs: guest house and b&b software, and pms, procurement, inventory and stores, restaurant and bar pos. Accounting for hotels, lodges, safari and tented camps, serviced apartments, boutique hotels. By country: Kenya, Tanzania, Uganda, Ethiopia, South Africa, Namibia, Nigeria, Ghana. Guides: Hotel month-end close, Best hotel accounting software, Cost per occupied room.
Accounting for guest houses and B&Bs: questions
What accounting software is best for a guest house?
One linked to the bookings and bills, so revenue posts by itself and the owner only records costs and checks the bank.
Is accounting included in Tivuzo's price?
Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.
Does Tivuzo work for small guest houses and B&Bs?
Yes. A guest house pays only for the people who log in; switch on modules as you need them.
Does Tivuzo work with weak internet?
The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.
What does Tivuzo not do yet?
No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.
Last updated by the Tivuzo team.