Guest house software for Uganda.
For guest houses and B&Bs in Kampala, Entebbe, Jinja, Fort Portal and Mbarara: one system for bookings and folios, the restaurant and bar, buying, stores and the books, in UGX and with MTN Mobile Money on the bill.
The best guest house software in Uganda handles what guest houses and B&Bs there actually deal with: a simple planner on a phone or tablet and bed and breakfast posted with each night, two suppliers per main item, and accounts in UGX with MTN Mobile Money payments recorded and matched. Tivuzo puts the PMS, POS, procurement, stores and accounting in one browser-based system for $13 per user per month; a guest house with 3 users pays $39 a month.
Guest houses and B&Bs in Uganda
In Uganda, guest houses and B&Bs are concentrated in Kampala, Entebbe, Jinja, Fort Portal and Mbarara. The wider market is Kampala and Entebbe business hotels, gorilla and chimp trekking lodges, and Jinja's adventure and riverside properties. A guest house needs a PMS that one person can run between check-ins and breakfast: a planner that refuses double bookings, breakfast on the bill and M-Pesa or card payments with their reference.
What matters, module by module
| Module | For guest houses and B&Bs in Uganda |
|---|---|
| PMS | A simple planner on a phone or tablet; Bed and breakfast posted with each night |
| Procurement | Two suppliers per main item; Weekly orders for breakfast stock |
| Inventory | One store for breakfast and amenities; Reorder levels for eggs, bread, toilet paper |
| Accounting | Revenue from the planner and bills; Supplier bills and expenses |
| POS | A small menu of drinks and meals; Charge to room |
Buying and stores
A guest house buys little but often: breakfast food, cleaning supplies, gas. A short supplier list and a purchase record stop the cash leaking out in small amounts. Breakfast food, amenities and cleaning supplies are a guest house's main stock. A small store with reorder levels means nothing runs out on a full weekend.
- One store for breakfast and amenities
- Reorder levels for eggs, bread, toilet paper
- Monthly count
- Cost per occupied room from usage
Money in UGX
Most guest-house owners are their own accountants. They need revenue, costs, VAT if registered and profit each month without typing anything twice. In Uganda, guests and companies pay by MTN Mobile Money, Airtel Money, card and bank transfer. Each method has its own journal in Tivuzo, so the folio, the till and the statement agree. VAT is applied per room type, meal plan and item (standard rate 18%). URA EFRIS e-invoicing is not built into Tivuzo yet. Ask us about your EFRIS setup before you subscribe.
Who logs in, and what it costs
At a typical guest house the people who log in are the owner, receptionist and a housekeeper or cook: 3 users, $39 a month or $374.40 a year. Rooms, guests and bookings are never charged. See pricing.
Read more: guest house and b&b software, hotel software in Uganda, and in Uganda: lodge software, safari camp software, hotel management software. Guest Houses elsewhere: Kenya, Tanzania, Ethiopia, South Africa, Namibia, Nigeria.
Guest House Software in Uganda: questions
What software do guest houses and B&Bs in Uganda use?
Many still use a booking diary, Excel and a separate accounting package. Tivuzo replaces them with one system: PMS, restaurant and bar POS, procurement, stores and accounting, in UGX.
What is the best PMS for a small guest house?
One simple enough for one person, that refuses double bookings, bills breakfast and extras, records mobile money and feeds the accounts.
Does a small guest house need procurement software?
Not a heavy process: a supplier list, simple purchase orders and bills recorded against them are enough to know what you spend.
Can guest houses and B&Bs in Uganda record MTN Mobile Money?
Yes. MTN Mobile Money is a payment method with its own journal; each payment is recorded with its reference and matched to the statement.
Does Tivuzo work with weak internet?
The restaurant and bar tills keep selling offline; the PMS, stores and accounts need a connection, and light use works on mobile data or satellite.
How much does guest house software cost in Uganda?
Tivuzo is $13 per user per month, every module included, with a 14-day free trial and no card.
Last updated by the Tivuzo team.