The best inventory and stores software for guest houses and B&Bs.
Breakfast food, amenities and cleaning supplies are a guest house's main stock. A small store with reorder levels means nothing runs out on a full weekend. Here is what to look for, and how Tivuzo does it as part of one back office.
The best inventory and stores software for guest houses and B&Bs covers main, kitchen, bar and housekeeping stores, issues and transfers, reorder levels, counts and stock value in the books, and handles what is specific to guest houses and B&Bs: one store for breakfast and amenities; reorder levels for eggs, bread, toilet paper; monthly count; cost per occupied room from usage. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.
What guest houses and B&Bs need
Breakfast food, amenities and cleaning supplies are a guest house's main stock. A small store with reorder levels means nothing runs out on a full weekend.
- One store for breakfast and amenities
- Reorder levels for eggs, bread, toilet paper
- Monthly count
- Cost per occupied room from usage
The full checklist
Beyond the specifics above, any inventory and stores software for a guest house should have:
| Must have | In Tivuzo |
|---|---|
| A store per department: main, kitchen, cold room, bar, housekeeping, maintenance | ✓ |
| Buy in one unit, issue in another | ✓ |
| Requisitions and issues between stores | ✓ |
| Reorder levels per item and store | ✓ |
| Waste and breakage with a reason | ✓ |
| Counts with variance before posting | ✓ |
| Stock value and food and beverage cost in the accounts | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |
Why it should be part of one system
When stores are joined to procurement, the POS and the accounts, receipts, issues and sales move stock and its value automatically, and the monthly count shows a variance you can trust. Read one system vs separate systems.
What it costs a guest house
At a typical guest house the people who log in are the owner, receptionist and a housekeeper or cook: 3 users, $39 a month or $374.40 a year, with every module included. See pricing.
Read more
The module in detail: hotel inventory and stores software. For guest houses and B&Bs: guest house and b&b software, and pms, procurement, accounting, restaurant and bar pos. Inventory and stores for hotels, lodges, safari and tented camps, serviced apartments, boutique hotels. By country: Kenya, Tanzania, Uganda, Ethiopia, South Africa, Namibia, Nigeria, Ghana. Guides: Hotel stores control, Bar stock control, Food cost percentage.
Inventory and stores for guest houses and B&Bs: questions
What stock should a guest house track?
Breakfast food and drinks, guest amenities, cleaning chemicals and linen.
Is inventory included in Tivuzo's price?
Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.
Does Tivuzo work for small guest houses and B&Bs?
Yes. A guest house pays only for the people who log in; switch on modules as you need them.
Does Tivuzo work with weak internet?
The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.
What does Tivuzo not do yet?
No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.
Last updated by the Tivuzo team.