The best procurement software for guest houses and B&Bs.
A guest house buys little but often: breakfast food, cleaning supplies, gas. A short supplier list and a purchase record stop the cash leaking out in small amounts. Here is what to look for, and how Tivuzo does it as part of one back office.
The best procurement and purchasing software for guest houses and B&Bs covers purchase requests, approval limits, purchase orders, receiving against the order and supplier bills matched before payment, and handles what is specific to guest houses and B&Bs: two suppliers per main item; weekly orders for breakfast stock; petty cash purchases recorded with receipts; bills and payments in one place. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.
What guest houses and B&Bs need
A guest house buys little but often: breakfast food, cleaning supplies, gas. A short supplier list and a purchase record stop the cash leaking out in small amounts.
- Two suppliers per main item
- Weekly orders for breakfast stock
- Petty cash purchases recorded with receipts
- Bills and payments in one place
The full checklist
Beyond the specifics above, any procurement and purchasing software for a guest house should have:
| Must have | In Tivuzo |
|---|---|
| Purchase requests from department heads | ✓ |
| Approval above an amount you set | ✓ |
| Supplier price lists, pack sizes and lead times | ✓ |
| Purchase orders by email or PDF | ✓ |
| Receiving against the order into the right store | ✓ |
| Bills checked against what was received (three-way matching) | ✓ |
| Aged payables and bills to pay | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |
Why it should be part of one system
When procurement is joined to stores and accounts, a delivery received into the store raises stock value, the supplier bill is matched to it before payment, and food and beverage cost comes from what was actually issued. Read one system vs separate systems.
What it costs a guest house
At a typical guest house the people who log in are the owner, receptionist and a housekeeper or cook: 3 users, $39 a month or $374.40 a year, with every module included. See pricing.
Read more
The module in detail: hotel procurement software. For guest houses and B&Bs: guest house and b&b software, and pms, inventory and stores, accounting, restaurant and bar pos. Procurement for hotels, lodges, safari and tented camps, serviced apartments, boutique hotels. By country: Kenya, Tanzania, Uganda, Ethiopia, South Africa, Namibia, Nigeria, Ghana. Guides: Hotel procurement process, Hotel stores control, Food cost percentage.
Procurement for guest houses and B&Bs: questions
Does a small guest house need procurement software?
Not a heavy process: a supplier list, simple purchase orders and bills recorded against them are enough to know what you spend.
Is procurement included in Tivuzo's price?
Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.
Does Tivuzo work for small guest houses and B&Bs?
Yes. A guest house pays only for the people who log in; switch on modules as you need them.
Does Tivuzo work with weak internet?
The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.
What does Tivuzo not do yet?
No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.
Last updated by the Tivuzo team.