The best procurement software for lodges.
A lodge far from town plans its buying around supply runs. A missed item can mean a week without it, so orders must be consolidated by supplier and sent in time. Here is what to look for, and how Tivuzo does it as part of one back office.
The best procurement and purchasing software for lodges covers purchase requests, approval limits, purchase orders, receiving against the order and supplier bills matched before payment, and handles what is specific to lodges: lead time per supplier; orders grouped by supply run; approval limits for the manager; deliveries checked on arrival, spoilage recorded. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.
What lodges need
A lodge far from town plans its buying around supply runs. A missed item can mean a week without it, so orders must be consolidated by supplier and sent in time.
- Lead time per supplier
- Orders grouped by supply run
- Approval limits for the manager
- Deliveries checked on arrival, spoilage recorded
The full checklist
Beyond the specifics above, any procurement and purchasing software for a lodge should have:
| Must have | In Tivuzo |
|---|---|
| Purchase requests from department heads | ✓ |
| Approval above an amount you set | ✓ |
| Supplier price lists, pack sizes and lead times | ✓ |
| Purchase orders by email or PDF | ✓ |
| Receiving against the order into the right store | ✓ |
| Bills checked against what was received (three-way matching) | ✓ |
| Aged payables and bills to pay | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |
Why it should be part of one system
When procurement is joined to stores and accounts, a delivery received into the store raises stock value, the supplier bill is matched to it before payment, and food and beverage cost comes from what was actually issued. Read one system vs separate systems.
What it costs a lodge
At a typical lodge the people who log in are the manager, front office, storekeeper, bar and accounts: 6 users, $78 a month or $748.80 a year, with every module included. See pricing.
Read more
The module in detail: hotel procurement software. For lodges: lodge and safari camp software, and pms, inventory and stores, accounting, restaurant and bar pos. Procurement for hotels, safari and tented camps, guest houses and B&Bs, serviced apartments, boutique hotels. By country: Kenya, Tanzania, Uganda, Rwanda, South Africa, Namibia, Botswana, Zambia. Guides: Hotel procurement process, Hotel stores control, Food cost percentage.
Procurement for lodges: questions
How should a remote lodge plan purchasing?
Set reorder levels that cover the time to the next supply run plus a margin, and consolidate orders by supplier and route.
Is procurement included in Tivuzo's price?
Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.
Does Tivuzo work for small lodges?
Yes. A lodge pays only for the people who log in; switch on modules as you need them.
Does Tivuzo work with weak internet?
The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.
What does Tivuzo not do yet?
No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.
Last updated by the Tivuzo team.