Safari camp software for Zambia.
For safari and tented camps in South Luangwa, the Lower Zambezi, Kafue and Liuwa Plain: one system for bookings and folios, the restaurant and bar, buying, stores and the books, in ZMW and with MTN MoMo on the bill.
The best safari camp software in Zambia handles what safari and tented camps there actually deal with: tents, bandas and family units as room types and all-inclusive and full-board rates with activities as extras, orders built for the next truck or flight, and accounts in ZMW with MTN MoMo payments recorded and matched. Tivuzo puts the PMS, POS, procurement, stores and accounting in one browser-based system for $13 per user per month; a safari camp with 5 users pays $65 a month.
Safari and tented camps in Zambia
In Zambia, safari and tented camps are concentrated in South Luangwa, the Lower Zambezi, Kafue and Liuwa Plain. The wider market is walking-safari camps in South Luangwa and the Lower Zambezi, Livingstone's Victoria Falls hotels and Lusaka business hotels. A camp of 8 to 20 tents sells almost every night through tour operators, often at all-inclusive rates with activities. The PMS must handle tents as rooms, agent net rates, net rates and conservancy fees.
What matters, module by module
| Module | For safari and tented camps in Zambia |
|---|---|
| PMS | Tents, bandas and family units as room types; All-inclusive and full-board rates with activities as extras |
| Procurement | Orders built for the next truck or flight; Supplier lead times and minimum orders |
| Inventory | Food, bar, fuel, gas and amenities stores; Par levels that cover the supply cycle |
| Accounting | Agent invoices in USD and local currency; Cost per occupied tent |
| POS | Charge to tent, or zero-priced drinks on all-inclusive; Premium drinks charged as extras |
Buying and stores
A camp in a remote conservancy is supplied by road or air. Every order is a logistics decision: what fits on the truck or the plane, what keeps, and what must not run out. Camp stores must cover full board, an open bar and the vehicles for days at a time. Running out of gas, flour or a guest's favourite gin is a real problem in the bush.
- Food, bar, fuel, gas and amenities stores
- Par levels that cover the supply cycle
- Issues to the kitchen and bar recorded daily
- Weekly counts with variance
Money in ZMW
Camps live on agent receivables, foreign currencies and high costs per guest night. The office needs to see cost per occupied tent, agent ageing and conservancy fees passed through. In Zambia, guests and companies pay by MTN MoMo, Airtel Money, Zamtel Kwacha, card and bank transfer. Each method has its own journal in Tivuzo, so the folio, the till and the statement agree. VAT is applied per room type, meal plan and item (standard rate 16%). ZRA Smart Invoice is not built into Tivuzo yet. Ask us about your requirements.
Who logs in, and what it costs
At a typical safari camp the people who log in are the camp manager, reservations, storekeeper, bar and the office accountant: 5 users, $65 a month or $624 a year. Rooms, guests and bookings are never charged. See pricing.
Read more: safari camp software, hotel software in Zambia, and in Zambia: lodge software, hotel management software. Safari Camps elsewhere: Kenya, Tanzania, Uganda, South Africa, Namibia, Botswana.
Safari Camp Software in Zambia: questions
What software do safari and tented camps in Zambia use?
Many still use a booking diary, Excel and a separate accounting package. Tivuzo replaces them with one system: PMS, restaurant and bar POS, procurement, stores and accounting, in ZMW.
Can a PMS handle tents instead of rooms?
Yes. Each tent is a room of a tent type with its own rate plan, capacity and seasons.
What is the best procurement software for safari camps?
One that plans orders around supply runs, receives against the order at the camp, and matches bills in the office before payment.
Can safari and tented camps in Zambia record MTN MoMo?
Yes. MTN MoMo is a payment method with its own journal; each payment is recorded with its reference and matched to the statement.
Does Tivuzo work with weak internet?
The restaurant and bar tills keep selling offline; the PMS, stores and accounts need a connection, and light use works on mobile data or satellite.
How much does safari camp software cost in Zambia?
Tivuzo is $13 per user per month, every module included, with a 14-day free trial and no card.
Last updated by the Tivuzo team.