The best procurement software for eco-lodges.
Many eco-lodges buy locally from farmers and fishers in cash, and the rest from town. Both need recording to know what the kitchen really costs. Here is what to look for, and how Tivuzo does it as part of one back office.
The best procurement and purchasing software for eco-lodges covers purchase requests, approval limits, purchase orders, receiving against the order and supplier bills matched before payment, and handles what is specific to eco-lodges: local suppliers with cash payments; town orders around supply trips; simple approvals; receipts for every cash purchase. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.
What eco-lodges need
Many eco-lodges buy locally from farmers and fishers in cash, and the rest from town. Both need recording to know what the kitchen really costs.
- Local suppliers with cash payments
- Town orders around supply trips
- Simple approvals
- Receipts for every cash purchase
The full checklist
Beyond the specifics above, any procurement and purchasing software for a eco-lodge should have:
| Must have | In Tivuzo |
|---|---|
| Purchase requests from department heads | ✓ |
| Approval above an amount you set | ✓ |
| Supplier price lists, pack sizes and lead times | ✓ |
| Purchase orders by email or PDF | ✓ |
| Receiving against the order into the right store | ✓ |
| Bills checked against what was received (three-way matching) | ✓ |
| Aged payables and bills to pay | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |
Why it should be part of one system
When procurement is joined to stores and accounts, a delivery received into the store raises stock value, the supplier bill is matched to it before payment, and food and beverage cost comes from what was actually issued. Read one system vs separate systems.
What it costs a eco-lodge
At a typical eco-lodge the people who log in are the manager, front office, a cook who keeps stores, and a bookkeeper: 4 users, $52 a month or $499.20 a year, with every module included. See pricing.
Read more
The module in detail: hotel procurement software. For eco-lodges: eco-lodge software, and pms, inventory and stores, accounting, restaurant and bar pos. Procurement for hotels, lodges, safari and tented camps, guest houses and B&Bs, serviced apartments. By country: Senegal, The Gambia, Madagascar. Guides: Hotel procurement process, Hotel stores control, Food cost percentage.
Procurement for eco-lodges: questions
How do eco-lodges record local cash purchases?
As purchases from local suppliers paid from petty cash, with a receipt or a signed note.
Is procurement included in Tivuzo's price?
Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.
Does Tivuzo work for small eco-lodges?
Yes. A eco-lodge pays only for the people who log in; switch on modules as you need them.
Does Tivuzo work with weak internet?
The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.
What does Tivuzo not do yet?
No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.
Last updated by the Tivuzo team.