The best PMS for eco-lodges.
Eco-lodges are small, remote and often community-linked. The PMS must run on weak internet and a phone, with activities and community fees on the bill. Here is what to look for, and how Tivuzo does it as part of one back office.
The best property management system (PMS) for eco-lodges covers reservations, rates and seasons, the room planner, check-in and check-out, guest folios, housekeeping and the night audit, and handles what is specific to eco-lodges: a small planner on a phone; activities as extras: walks, canoeing, village visits; community or conservation levies per night; agent and direct bookings. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.
What eco-lodges need
Eco-lodges are small, remote and often community-linked. The PMS must run on weak internet and a phone, with activities and community fees on the bill.
- A small planner on a phone
- Activities as extras: walks, canoeing, village visits
- Community or conservation levies per night
- Agent and direct bookings
The full checklist
Beyond the specifics above, any property management system (PMS) for a eco-lodge should have:
| Must have | In Tivuzo |
|---|---|
| Room types, rate plans with seasons and meal plans | ✓ |
| A drag-and-drop planner that refuses double bookings | ✓ |
| Single and group bookings with source, agent and reference | ✓ |
| Check-in with guest ID, room moves and check-out | ✓ |
| Folios with deposits, extras and split billing | ✓ |
| Housekeeping status shared with reception | ✓ |
| A night audit with occupancy, ADR and RevPAR | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |
Why it should be part of one system
When the PMS is joined to the accounts and stores, every night posted at the audit is already revenue, every bar bill charged to a rooms, is already on the folio, and check-out produces an invoice that the payment matches. Read one system vs separate systems.
What it costs a eco-lodge
At a typical eco-lodge the people who log in are the manager, front office, a cook who keeps stores, and a bookkeeper: 4 users, $52 a month or $499.20 a year, with every module included. See pricing.
Read more
The module in detail: hotel pms software. For eco-lodges: eco-lodge software, and procurement, inventory and stores, accounting, restaurant and bar pos. PMS for hotels, lodges, safari and tented camps, guest houses and B&Bs, serviced apartments. By country: Senegal, The Gambia, Madagascar. Guides: How to choose a hotel PMS, What is a night audit, Occupancy, ADR and RevPAR.
PMS for eco-lodges: questions
Can an eco-lodge record a community levy per night?
Yes. Set it up as its own charge so it shows on the bill and in the accounts apart from your revenue.
Is the PMS included in Tivuzo's price?
Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.
Does Tivuzo work for small eco-lodges?
Yes. A eco-lodge pays only for the people who log in; switch on modules as you need them.
Does Tivuzo work with weak internet?
The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.
What does Tivuzo not do yet?
No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.
Last updated by the Tivuzo team.