Eco-lodge software for The Gambia.
For eco-lodges in Tanji, Makasutu, Tendaba and the river: one system for bookings and folios, the restaurant and bar, buying, stores and the books, in GMD and with Wave on the bill.
The best eco-lodge software in The Gambia handles what eco-lodges there actually deal with: a small planner on a phone and activities as extras: walks, canoeing, village visits, local suppliers with cash payments, and accounts in GMD with Wave payments recorded and matched. Tivuzo puts the PMS, POS, procurement, stores and accounting in one browser-based system for $13 per user per month; a eco-lodge with 4 users pays $52 a month.
Eco-lodges in The Gambia
In The Gambia, eco-lodges are concentrated in Tanji, Makasutu, Tendaba and the river. The wider market is beach hotels on the Atlantic coast that depend on winter charter seasons, and eco-lodges up river. Eco-lodges are small, remote and often community-linked. The PMS must run on weak internet and a phone, with activities and community fees on the bill.
What matters, module by module
| Module | For eco-lodges in The Gambia |
|---|---|
| PMS | A small planner on a phone; Activities as extras: walks, canoeing, village visits |
| Procurement | Local suppliers with cash payments; Town orders around supply trips |
| Inventory | Food and bar store; Fuel, gas and solar spares |
| Accounting | Analytic accounts per project or partner; Community share of revenue |
| POS | Tablet till; Charge to room |
Buying and stores
Many eco-lodges buy locally from farmers and fishers in cash, and the rest from town. Both need recording to know what the kitchen really costs. Eco-lodges keep small stores of food, fuel, solar and water spares. Knowing what is left avoids long trips for one missing item.
- Food and bar store
- Fuel, gas and solar spares
- Reorder levels before each trip
- Monthly count
Money in GMD
Eco-lodges often report to community partners and donors as well as owners. Clear accounts by activity and project help with both. In The Gambia, guests and companies pay by Wave, Afrimoney, QMoney, card and cash. Each method has its own journal in Tivuzo, so the folio, the till and the statement agree. VAT is applied per room type, meal plan and item (standard rate 15%). If your country requires fiscal devices or electronic invoicing for hotels, keep your existing device or system for tax receipts: Tivuzo is not linked to it yet. Ask us where things stand before you subscribe.
Who logs in, and what it costs
At a typical eco-lodge the people who log in are the manager, front office, a cook who keeps stores, and a bookkeeper: 4 users, $52 a month or $499.20 a year. Rooms, guests and bookings are never charged. See pricing.
Read more: eco-lodge software, hotel software in The Gambia, and in The Gambia: resort software. Eco-lodges elsewhere: Senegal, Madagascar.
Eco-lodge Software in The Gambia: questions
What software do eco-lodges in The Gambia use?
Many still use a booking diary, Excel and a separate accounting package. Tivuzo replaces them with one system: PMS, restaurant and bar POS, procurement, stores and accounting, in GMD.
Can an eco-lodge record a community levy per night?
Yes. Set it up as its own charge so it shows on the bill and in the accounts apart from your revenue.
How do eco-lodges record local cash purchases?
As purchases from local suppliers paid from petty cash, with a receipt or a signed note.
Can eco-lodges in The Gambia record Wave?
Yes. Wave is a payment method with its own journal; each payment is recorded with its reference and matched to the statement.
Does Tivuzo work with weak internet?
The restaurant and bar tills keep selling offline; the PMS, stores and accounts need a connection, and light use works on mobile data or satellite.
How much does eco-lodge software cost in The Gambia?
Tivuzo is $13 per user per month, every module included, with a 14-day free trial and no card.
Last updated by the Tivuzo team.