Conference hotel software for Rwanda.
For conference hotels in Kigali: one system for bookings and folios, the restaurant and bar, buying, stores and the books, in RWF and with MTN MoMo on the bill.
The best conference hotel software in Rwanda handles what conference hotels there actually deal with: group bookings for blocks of rooms and delegates recorded as guests on the group, event-driven orders with approval, and accounts in RWF with MTN MoMo payments recorded and matched. Tivuzo puts the PMS, POS, procurement, stores and accounting in one browser-based system for $13 per user per month; a conference hotel with 15 users pays $195 a month.
Conference hotels in Rwanda
In Rwanda, conference hotels are concentrated in Kigali. The wider market is Kigali's conference and business hotels, high-end gorilla lodges near Volcanoes National Park and lakeside properties on Lake Kivu. Conference hotels sell rooms with meeting packages to companies, NGOs and governments. The PMS needs group bookings, delegates on each room and the room billed to the organiser.
What matters, module by module
| Module | For conference hotels in Rwanda |
|---|---|
| PMS | Group bookings for blocks of rooms; Delegates recorded as guests on the group |
| Procurement | Event-driven orders with approval; Coffee break and lunch supplies |
| Inventory | Issues per event; Banqueting store |
| Accounting | Organiser invoices with deposits and terms; Profit per event with analytic accounts |
| POS | Banquet charges to the organiser; Delegate bar bills charged to room |
Buying and stores
A big conference means large orders at short notice. Approvals and supplier price lists keep event margins from vanishing in rushed buying. Coffee breaks, lunches and stationery for hundreds of delegates draw heavily on stores. Issues per event show what each conference really cost.
- Issues per event
- Banqueting store
- Stationery and water
- Counts after big events
Money in RWF
Conference business is invoiced to organisations on terms, often with deposits. Receivables and event profit need close attention. In Rwanda, guests and companies pay by MTN MoMo, Airtel Money, card and bank transfer. Each method has its own journal in Tivuzo, so the folio, the till and the statement agree. VAT is applied per room type, meal plan and item (standard rate 18%). RRA EBM electronic billing is not built into Tivuzo yet. Keep your EBM for tax invoices and ask us how Tivuzo fits alongside it.
Who logs in, and what it costs
At a typical conference hotel the people who log in are the front office, events and sales, F&B, stores, purchasing and finance: 15 users, $195 a month or $1,872 a year. Rooms, guests and bookings are never charged. See pricing.
Read more: conference hotel software, hotel software in Rwanda, and in Rwanda: lodge software, hotel management software. Conference Hotels elsewhere: Ethiopia.
Conference Hotel Software in Rwanda: questions
What software do conference hotels in Rwanda use?
Many still use a booking diary, Excel and a separate accounting package. Tivuzo replaces them with one system: PMS, restaurant and bar POS, procurement, stores and accounting, in RWF.
Can the PMS bill rooms to the organiser and bar to delegates?
Yes. Set the organiser as "room billed to"; each delegate's extras stay on their own folio.
How can a conference hotel avoid rushed, expensive buying?
Order from the events calendar with agreed price lists and approval limits, not on the day.
Can conference hotels in Rwanda record MTN MoMo?
Yes. MTN MoMo is a payment method with its own journal; each payment is recorded with its reference and matched to the statement.
Does Tivuzo work with weak internet?
The restaurant and bar tills keep selling offline; the PMS, stores and accounts need a connection, and light use works on mobile data or satellite.
How much does conference hotel software cost in Rwanda?
Tivuzo is $13 per user per month, every module included, with a 14-day free trial and no card.
Last updated by the Tivuzo team.