The best inventory and stores software for conference hotels.
Coffee breaks, lunches and stationery for hundreds of delegates draw heavily on stores. Issues per event show what each conference really cost. Here is what to look for, and how Tivuzo does it as part of one back office.
The best inventory and stores software for conference hotels covers main, kitchen, bar and housekeeping stores, issues and transfers, reorder levels, counts and stock value in the books, and handles what is specific to conference hotels: issues per event; banqueting store; stationery and water; counts after big events. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.
What conference hotels need
Coffee breaks, lunches and stationery for hundreds of delegates draw heavily on stores. Issues per event show what each conference really cost.
- Issues per event
- Banqueting store
- Stationery and water
- Counts after big events
The full checklist
Beyond the specifics above, any inventory and stores software for a conference hotel should have:
| Must have | In Tivuzo |
|---|---|
| A store per department: main, kitchen, cold room, bar, housekeeping, maintenance | ✓ |
| Buy in one unit, issue in another | ✓ |
| Requisitions and issues between stores | ✓ |
| Reorder levels per item and store | ✓ |
| Waste and breakage with a reason | ✓ |
| Counts with variance before posting | ✓ |
| Stock value and food and beverage cost in the accounts | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |
Why it should be part of one system
When stores are joined to procurement, the POS and the accounts, receipts, issues and sales move stock and its value automatically, and the monthly count shows a variance you can trust. Read one system vs separate systems.
What it costs a conference hotel
At a typical conference hotel the people who log in are the front office, events and sales, F&B, stores, purchasing and finance: 15 users, $195 a month or $1,872 a year, with every module included. See pricing.
Read more
The module in detail: hotel inventory and stores software. For conference hotels: conference hotel software, and pms, procurement, accounting, restaurant and bar pos. Inventory and stores for hotels, lodges, safari and tented camps, guest houses and B&Bs, serviced apartments. By country: Rwanda, Ethiopia. Guides: Hotel stores control, Bar stock control, Food cost percentage.
Inventory and stores for conference hotels: questions
How do I know what a conference cost in food and supplies?
Issue stock to the event and compare with the package revenue.
Is inventory included in Tivuzo's price?
Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.
Does Tivuzo work for small conference hotels?
Yes. A conference hotel pays only for the people who log in; switch on modules as you need them.
Does Tivuzo work with weak internet?
The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.
What does Tivuzo not do yet?
No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.
Last updated by the Tivuzo team.