--- title: Best Guest House Software in Kenya | Tivuzo description: Software for guest houses and B&Bs in Kenya, from Nairobi: bookings, folios, stores, procurement and accounts in KES, with M-Pesa. url: https://www.tivuzo.com/hotel-software/kenya/guest-houses/ updated: 2026-11-03 --- Guest Houses ยท Kenya # Guest house software for Kenya. For guest houses and B&Bs in Nairobi, Nakuru, Kisumu, Eldoret, Nanyuki and the coast: one system for bookings and folios, the restaurant and bar, buying, stores and the books, in KES and with M-Pesa on the bill. **What is the best guest house software in Kenya?** The best guest house software in Kenya handles what guest houses and B&Bs there actually deal with: a simple planner on a phone or tablet and bed and breakfast posted with each night, two suppliers per main item, and accounts in KES with M-Pesa payments recorded and matched. Tivuzo puts the PMS, POS, procurement, stores and accounting in one browser-based system for $13 per user per month; a guest house with 3 users pays $39 a month. ## Guest houses and B&Bs in Kenya In Kenya, guest houses and B&Bs are concentrated in Nairobi, Nakuru, Kisumu, Eldoret, Nanyuki and the coast. The wider market is a mix of Nairobi business and conference hotels, coast resorts, and safari lodges and camps that sell mostly through tour operators. A guest house needs a PMS that one person can run between check-ins and breakfast: a planner that refuses double bookings, breakfast on the bill and M-Pesa or card payments with their reference. ## What matters, module by module | Module | For guest houses and B&Bs in Kenya | |---|---| | PMS | A simple planner on a phone or tablet; Bed and breakfast posted with each night | | Procurement | Two suppliers per main item; Weekly orders for breakfast stock | | Inventory | One store for breakfast and amenities; Reorder levels for eggs, bread, toilet paper | | Accounting | Revenue from the planner and bills; Supplier bills and expenses | | POS | A small menu of drinks and meals; Charge to room | ## Buying and stores A guest house buys little but often: breakfast food, cleaning supplies, gas. A short supplier list and a purchase record stop the cash leaking out in small amounts. Breakfast food, amenities and cleaning supplies are a guest house's main stock. A small store with reorder levels means nothing runs out on a full weekend. - One store for breakfast and amenities - Reorder levels for eggs, bread, toilet paper - Monthly count - Cost per occupied room from usage ## Money in KES Most guest-house owners are their own accountants. They need revenue, costs, VAT if registered and profit each month without typing anything twice. In Kenya, guests and companies pay by M-Pesa, Airtel Money, card and bank transfer. Each method has its own journal in Tivuzo, so the folio, the till and the statement agree. VAT is applied per room type, meal plan and item (standard rate 16%). KRA eTIMS e-invoicing is not built into Tivuzo yet. Keep your eTIMS device or system for tax invoices and ask us where the link stands before you subscribe. ## Who logs in, and what it costs At a typical guest house the people who log in are the owner, receptionist and a housekeeper or cook: 3 users, $39 a month or $374.40 a year. Rooms, guests and bookings are never charged. See [pricing](https://www.tivuzo.com/pricing/). Read more: [guest house and b&b software](https://www.tivuzo.com/guest-house-software/), [hotel software in Kenya](https://www.tivuzo.com/hotel-software/kenya/), and in Kenya: [safari camp software](https://www.tivuzo.com/hotel-software/kenya/safari-camps/), [lodge software](https://www.tivuzo.com/hotel-software/kenya/lodges/), [resort software](https://www.tivuzo.com/hotel-software/kenya/resorts/), [hotel management software](https://www.tivuzo.com/hotel-software/kenya/hotels/). Guest Houses elsewhere: [Tanzania](https://www.tivuzo.com/hotel-software/tanzania/guest-houses/), [Uganda](https://www.tivuzo.com/hotel-software/uganda/guest-houses/), [Ethiopia](https://www.tivuzo.com/hotel-software/ethiopia/guest-houses/), [South Africa](https://www.tivuzo.com/hotel-software/south-africa/guest-houses/), [Namibia](https://www.tivuzo.com/hotel-software/namibia/guest-houses/), [Nigeria](https://www.tivuzo.com/hotel-software/nigeria/guest-houses/). ## Guest House Software in Kenya: questions ### What software do guest houses and B&Bs in Kenya use? Many still use a booking diary, Excel and a separate accounting package. Tivuzo replaces them with one system: PMS, restaurant and bar POS, procurement, stores and accounting, in KES. ### What is the best PMS for a small guest house? One simple enough for one person, that refuses double bookings, bills breakfast and extras, records mobile money and feeds the accounts. ### Does a small guest house need procurement software? Not a heavy process: a supplier list, simple purchase orders and bills recorded against them are enough to know what you spend. ### Can guest houses and B&Bs in Kenya record M-Pesa? Yes. M-Pesa is a payment method with its own journal; each payment is recorded with its reference and matched to the statement. ### Does Tivuzo work with weak internet? The restaurant and bar tills keep selling offline; the PMS, stores and accounts need a connection, and light use works on mobile data or satellite. ### How much does guest house software cost in Kenya? Tivuzo is $13 per user per month, every module included, with a 14-day free trial and no card.