---
title: Best Procurement Software for Serviced Apartments | Tivuzo
description: What serviced apartments need from procurement and purchasing software: maintenance purchases with approval, linen and amenity orders, utilities and service…
url: https://www.tivuzo.com/hotel-procurement-software/serviced-apartments/
updated: 2026-11-03
---

Procurement · Serviced Apartments

# The best procurement software for serviced apartments.

Apartments buy linen, amenities, cleaning supplies and a steady stream of maintenance parts. Approval limits keep repairs from becoming blank cheques. Here is what to look for, and how Tivuzo does it as part of one back office.

**What is the best procurement software for serviced apartments?**
The best procurement and purchasing software for serviced apartments covers purchase requests, approval limits, purchase orders, receiving against the order and supplier bills matched before payment, and handles what is specific to serviced apartments: maintenance purchases with approval; linen and amenity orders; utilities and service contracts as bills; supplier ageing. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.

## What serviced apartments need

Apartments buy linen, amenities, cleaning supplies and a steady stream of maintenance parts. Approval limits keep repairs from becoming blank cheques.

- Maintenance purchases with approval
- Linen and amenity orders
- Utilities and service contracts as bills
- Supplier ageing

## The full checklist

Beyond the specifics above, any procurement and purchasing software for a serviced apartment should have:

| Must have | In Tivuzo |
|---|---|
| Purchase requests from department heads | ✓ |
| Approval above an amount you set | ✓ |
| Supplier price lists, pack sizes and lead times | ✓ |
| Purchase orders by email or PDF | ✓ |
| Receiving against the order into the right store | ✓ |
| Bills checked against what was received (three-way matching) | ✓ |
| Aged payables and bills to pay | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |

## Why it should be part of one system

When procurement is joined to stores and accounts, a delivery received into the store raises stock value, the supplier bill is matched to it before payment, and food and beverage cost comes from what was actually issued. Read [one system vs separate systems](https://www.tivuzo.com/compare/one-system-vs-separate-pms-and-accounting/).

## What it costs a serviced apartment

At a typical serviced apartment the people who log in are the manager, reservations, housekeeping supervisor and accounts: 4 users, $52 a month or $499.20 a year, with every module included. See [pricing](https://www.tivuzo.com/pricing/).

## Read more

The module in detail: [hotel procurement software](https://www.tivuzo.com/hotel-procurement-software/). For serviced apartments: [serviced apartment software](https://www.tivuzo.com/serviced-apartment-software/), and [pms](https://www.tivuzo.com/hotel-pms-software/serviced-apartments/), [inventory and stores](https://www.tivuzo.com/hotel-inventory-management-software/serviced-apartments/), [accounting](https://www.tivuzo.com/hotel-accounting-software/serviced-apartments/), [restaurant and bar pos](https://www.tivuzo.com/hotel-pos-system/serviced-apartments/). Procurement for [hotels](https://www.tivuzo.com/hotel-procurement-software/hotels/), [lodges](https://www.tivuzo.com/hotel-procurement-software/lodges/), [safari and tented camps](https://www.tivuzo.com/hotel-procurement-software/safari-camps/), [guest houses and B&Bs](https://www.tivuzo.com/hotel-procurement-software/guest-houses/), [boutique hotels](https://www.tivuzo.com/hotel-procurement-software/boutique-hotels/). By country: [Nigeria](https://www.tivuzo.com/hotel-software/nigeria/serviced-apartments/). Guides: [Hotel procurement process](https://www.tivuzo.com/guides/hotel-procurement-process/), [Hotel stores control](https://www.tivuzo.com/guides/hotel-stores-control/), [Food cost percentage](https://www.tivuzo.com/guides/hotel-food-cost-percentage/).

## Procurement for serviced apartments: questions

### How do serviced apartments control maintenance spend?

Purchase orders with an approval limit for repairs, and bills matched to the job before payment.

### Is procurement included in Tivuzo's price?

Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.

### Does Tivuzo work for small serviced apartments?

Yes. A serviced apartment pays only for the people who log in; switch on modules as you need them.

### Does Tivuzo work with weak internet?

The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.

### What does Tivuzo not do yet?

No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.