---
title: Best Procurement Software for Hostels | Tivuzo
description: What hostels and backpackers need from procurement and purchasing software: bar orders, cleaning and linen supplies, cash purchases with receipts. How…
url: https://www.tivuzo.com/hotel-procurement-software/hostels/
updated: 2026-11-03
---

Procurement · Hostels

# The best procurement software for hostels and backpackers.

A hostel's margins are thin. Simple purchase records for the bar, kitchen and cleaning supplies show where the money goes. Here is what to look for, and how Tivuzo does it as part of one back office.

**What is the best procurement software for hostels and backpackers?**
The best procurement and purchasing software for hostels and backpackers covers purchase requests, approval limits, purchase orders, receiving against the order and supplier bills matched before payment, and handles what is specific to hostels and backpackers: bar orders; cleaning and linen supplies; cash purchases with receipts; supplier list with prices. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.

## What hostels and backpackers need

A hostel's margins are thin. Simple purchase records for the bar, kitchen and cleaning supplies show where the money goes.

- Bar orders
- Cleaning and linen supplies
- Cash purchases with receipts
- Supplier list with prices

## The full checklist

Beyond the specifics above, any procurement and purchasing software for a hostel should have:

| Must have | In Tivuzo |
|---|---|
| Purchase requests from department heads | ✓ |
| Approval above an amount you set | ✓ |
| Supplier price lists, pack sizes and lead times | ✓ |
| Purchase orders by email or PDF | ✓ |
| Receiving against the order into the right store | ✓ |
| Bills checked against what was received (three-way matching) | ✓ |
| Aged payables and bills to pay | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |

## Why it should be part of one system

When procurement is joined to stores and accounts, a delivery received into the store raises stock value, the supplier bill is matched to it before payment, and food and beverage cost comes from what was actually issued. Read [one system vs separate systems](https://www.tivuzo.com/compare/one-system-vs-separate-pms-and-accounting/).

## What it costs a hostel

At a typical hostel the people who log in are the manager, reception and a bar or kitchen lead: 3 users, $39 a month or $374.40 a year, with every module included. See [pricing](https://www.tivuzo.com/pricing/).

## Read more

The module in detail: [hotel procurement software](https://www.tivuzo.com/hotel-procurement-software/). For hostels and backpackers: [hostel software](https://www.tivuzo.com/hostel-software/), and [pms](https://www.tivuzo.com/hotel-pms-software/hostels/), [inventory and stores](https://www.tivuzo.com/hotel-inventory-management-software/hostels/), [accounting](https://www.tivuzo.com/hotel-accounting-software/hostels/), [restaurant and bar pos](https://www.tivuzo.com/hotel-pos-system/hostels/). Procurement for [hotels](https://www.tivuzo.com/hotel-procurement-software/hotels/), [lodges](https://www.tivuzo.com/hotel-procurement-software/lodges/), [safari and tented camps](https://www.tivuzo.com/hotel-procurement-software/safari-camps/), [guest houses and B&Bs](https://www.tivuzo.com/hotel-procurement-software/guest-houses/), [serviced apartments](https://www.tivuzo.com/hotel-procurement-software/serviced-apartments/). Guides: [Hotel procurement process](https://www.tivuzo.com/guides/hotel-procurement-process/), [Hotel stores control](https://www.tivuzo.com/guides/hotel-stores-control/), [Food cost percentage](https://www.tivuzo.com/guides/hotel-food-cost-percentage/).

## Procurement for hostels and backpackers: questions

### Does a hostel need procurement software?

A light version: suppliers, purchase orders for the bar and bills in one place.

### Is procurement included in Tivuzo's price?

Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.

### Does Tivuzo work for small hostels and backpackers?

Yes. A hostel pays only for the people who log in; switch on modules as you need them.

### Does Tivuzo work with weak internet?

The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.

### What does Tivuzo not do yet?

No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.