---
title: Best Procurement Software for Conference Hotels | Tivuzo
description: What conference hotels need from procurement and purchasing software: event-driven orders with approval, coffee break and lunch supplies, stationery and av…
url: https://www.tivuzo.com/hotel-procurement-software/conference-hotels/
updated: 2026-11-03
---

Procurement · Conference Hotels

# The best procurement software for conference hotels.

A big conference means large orders at short notice. Approvals and supplier price lists keep event margins from vanishing in rushed buying. Here is what to look for, and how Tivuzo does it as part of one back office.

**What is the best procurement software for conference hotels?**
The best procurement and purchasing software for conference hotels covers purchase requests, approval limits, purchase orders, receiving against the order and supplier bills matched before payment, and handles what is specific to conference hotels: event-driven orders with approval; coffee break and lunch supplies; stationery and av supplies; bills matched to deliveries. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.

## What conference hotels need

A big conference means large orders at short notice. Approvals and supplier price lists keep event margins from vanishing in rushed buying.

- Event-driven orders with approval
- Coffee break and lunch supplies
- Stationery and AV supplies
- Bills matched to deliveries

## The full checklist

Beyond the specifics above, any procurement and purchasing software for a conference hotel should have:

| Must have | In Tivuzo |
|---|---|
| Purchase requests from department heads | ✓ |
| Approval above an amount you set | ✓ |
| Supplier price lists, pack sizes and lead times | ✓ |
| Purchase orders by email or PDF | ✓ |
| Receiving against the order into the right store | ✓ |
| Bills checked against what was received (three-way matching) | ✓ |
| Aged payables and bills to pay | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |

## Why it should be part of one system

When procurement is joined to stores and accounts, a delivery received into the store raises stock value, the supplier bill is matched to it before payment, and food and beverage cost comes from what was actually issued. Read [one system vs separate systems](https://www.tivuzo.com/compare/one-system-vs-separate-pms-and-accounting/).

## What it costs a conference hotel

At a typical conference hotel the people who log in are the front office, events and sales, F&B, stores, purchasing and finance: 15 users, $195 a month or $1,872 a year, with every module included. See [pricing](https://www.tivuzo.com/pricing/).

## Read more

The module in detail: [hotel procurement software](https://www.tivuzo.com/hotel-procurement-software/). For conference hotels: [conference hotel software](https://www.tivuzo.com/conference-hotel-software/), and [pms](https://www.tivuzo.com/hotel-pms-software/conference-hotels/), [inventory and stores](https://www.tivuzo.com/hotel-inventory-management-software/conference-hotels/), [accounting](https://www.tivuzo.com/hotel-accounting-software/conference-hotels/), [restaurant and bar pos](https://www.tivuzo.com/hotel-pos-system/conference-hotels/). Procurement for [hotels](https://www.tivuzo.com/hotel-procurement-software/hotels/), [lodges](https://www.tivuzo.com/hotel-procurement-software/lodges/), [safari and tented camps](https://www.tivuzo.com/hotel-procurement-software/safari-camps/), [guest houses and B&Bs](https://www.tivuzo.com/hotel-procurement-software/guest-houses/), [serviced apartments](https://www.tivuzo.com/hotel-procurement-software/serviced-apartments/). By country: [Rwanda](https://www.tivuzo.com/hotel-software/rwanda/conference-hotels/), [Ethiopia](https://www.tivuzo.com/hotel-software/ethiopia/conference-hotels/). Guides: [Hotel procurement process](https://www.tivuzo.com/guides/hotel-procurement-process/), [Hotel stores control](https://www.tivuzo.com/guides/hotel-stores-control/), [Food cost percentage](https://www.tivuzo.com/guides/hotel-food-cost-percentage/).

## Procurement for conference hotels: questions

### How can a conference hotel avoid rushed, expensive buying?

Order from the events calendar with agreed price lists and approval limits, not on the day.

### Is procurement included in Tivuzo's price?

Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.

### Does Tivuzo work for small conference hotels?

Yes. A conference hotel pays only for the people who log in; switch on modules as you need them.

### Does Tivuzo work with weak internet?

The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.

### What does Tivuzo not do yet?

No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.