---
title: Best Procurement Software for Boutique Hotels | Tivuzo
description: What boutique hotels need from procurement and purchasing software: specialty suppliers and price lists, wine orders by vintage, approval by the gm. How…
url: https://www.tivuzo.com/hotel-procurement-software/boutique-hotels/
updated: 2026-11-03
---

Procurement · Boutique Hotels

# The best procurement software for boutique hotels.

Better produce, wine and amenities cost more. Boutique hotels need supplier prices under control and orders approved before they go out. Here is what to look for, and how Tivuzo does it as part of one back office.

**What is the best procurement software for boutique hotels?**
The best procurement and purchasing software for boutique hotels covers purchase requests, approval limits, purchase orders, receiving against the order and supplier bills matched before payment, and handles what is specific to boutique hotels: specialty suppliers and price lists; wine orders by vintage; approval by the gm; price history on key items. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.

## What boutique hotels need

Better produce, wine and amenities cost more. Boutique hotels need supplier prices under control and orders approved before they go out.

- Specialty suppliers and price lists
- Wine orders by vintage
- Approval by the GM
- Price history on key items

## The full checklist

Beyond the specifics above, any procurement and purchasing software for a boutique hotel should have:

| Must have | In Tivuzo |
|---|---|
| Purchase requests from department heads | ✓ |
| Approval above an amount you set | ✓ |
| Supplier price lists, pack sizes and lead times | ✓ |
| Purchase orders by email or PDF | ✓ |
| Receiving against the order into the right store | ✓ |
| Bills checked against what was received (three-way matching) | ✓ |
| Aged payables and bills to pay | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |

## Why it should be part of one system

When procurement is joined to stores and accounts, a delivery received into the store raises stock value, the supplier bill is matched to it before payment, and food and beverage cost comes from what was actually issued. Read [one system vs separate systems](https://www.tivuzo.com/compare/one-system-vs-separate-pms-and-accounting/).

## What it costs a boutique hotel

At a typical boutique hotel the people who log in are the GM, two front office, F&B and a bookkeeper: 5 users, $65 a month or $624 a year, with every module included. See [pricing](https://www.tivuzo.com/pricing/).

## Read more

The module in detail: [hotel procurement software](https://www.tivuzo.com/hotel-procurement-software/). For boutique hotels: [boutique hotel software](https://www.tivuzo.com/boutique-hotel-software/), and [pms](https://www.tivuzo.com/hotel-pms-software/boutique-hotels/), [inventory and stores](https://www.tivuzo.com/hotel-inventory-management-software/boutique-hotels/), [accounting](https://www.tivuzo.com/hotel-accounting-software/boutique-hotels/), [restaurant and bar pos](https://www.tivuzo.com/hotel-pos-system/boutique-hotels/). Procurement for [hotels](https://www.tivuzo.com/hotel-procurement-software/hotels/), [lodges](https://www.tivuzo.com/hotel-procurement-software/lodges/), [safari and tented camps](https://www.tivuzo.com/hotel-procurement-software/safari-camps/), [guest houses and B&Bs](https://www.tivuzo.com/hotel-procurement-software/guest-houses/), [serviced apartments](https://www.tivuzo.com/hotel-procurement-software/serviced-apartments/). By country: [South Africa](https://www.tivuzo.com/hotel-software/south-africa/boutique-hotels/), [Egypt](https://www.tivuzo.com/hotel-software/egypt/boutique-hotels/), [Morocco](https://www.tivuzo.com/hotel-software/morocco/boutique-hotels/). Guides: [Hotel procurement process](https://www.tivuzo.com/guides/hotel-procurement-process/), [Hotel stores control](https://www.tivuzo.com/guides/hotel-stores-control/), [Food cost percentage](https://www.tivuzo.com/guides/hotel-food-cost-percentage/).

## Procurement for boutique hotels: questions

### How can a boutique hotel control purchasing costs?

Agreed price lists, approval above a limit and a monthly check of prices on the top 20 items.

### Is procurement included in Tivuzo's price?

Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.

### Does Tivuzo work for small boutique hotels?

Yes. A boutique hotel pays only for the people who log in; switch on modules as you need them.

### Does Tivuzo work with weak internet?

The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.

### What does Tivuzo not do yet?

No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.