---
title: Best PMS for Conference Hotels | Tivuzo
description: What conference hotels need from property management system (PMS): group bookings for blocks of rooms, delegates recorded as guests on the group, room…
url: https://www.tivuzo.com/hotel-pms-software/conference-hotels/
updated: 2026-11-03
---

PMS · Conference Hotels

# The best PMS for conference hotels.

Conference hotels sell rooms with meeting packages to companies, NGOs and governments. The PMS needs group bookings, delegates on each room and the room billed to the organiser. Here is what to look for, and how Tivuzo does it as part of one back office.

**What is the best PMS for conference hotels?**
The best property management system (PMS) for conference hotels covers reservations, rates and seasons, the room planner, check-in and check-out, guest folios, housekeeping and the night audit, and handles what is specific to conference hotels: group bookings for blocks of rooms; delegates recorded as guests on the group; room billed to the organiser, extras to delegates; day-conference packages without rooms. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.

## What conference hotels need

Conference hotels sell rooms with meeting packages to companies, NGOs and governments. The PMS needs group bookings, delegates on each room and the room billed to the organiser.

- Group bookings for blocks of rooms
- Delegates recorded as guests on the group
- Room billed to the organiser, extras to delegates
- Day-conference packages without rooms

## The full checklist

Beyond the specifics above, any property management system (PMS) for a conference hotel should have:

| Must have | In Tivuzo |
|---|---|
| Room types, rate plans with seasons and meal plans | ✓ |
| A drag-and-drop planner that refuses double bookings | ✓ |
| Single and group bookings with source, agent and reference | ✓ |
| Check-in with guest ID, room moves and check-out | ✓ |
| Folios with deposits, extras and split billing | ✓ |
| Housekeeping status shared with reception | ✓ |
| A night audit with occupancy, ADR and RevPAR | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |

## Why it should be part of one system

When the PMS is joined to the accounts and stores, every night posted at the audit is already revenue, every bar bill charged to a room is already on the folio, and check-out produces an invoice that the payment matches. Read [one system vs separate systems](https://www.tivuzo.com/compare/one-system-vs-separate-pms-and-accounting/).

## What it costs a conference hotel

At a typical conference hotel the people who log in are the front office, events and sales, F&B, stores, purchasing and finance: 15 users, $195 a month or $1,872 a year, with every module included. See [pricing](https://www.tivuzo.com/pricing/).

## Read more

The module in detail: [hotel pms software](https://www.tivuzo.com/hotel-pms-software/). For conference hotels: [conference hotel software](https://www.tivuzo.com/conference-hotel-software/), and [procurement](https://www.tivuzo.com/hotel-procurement-software/conference-hotels/), [inventory and stores](https://www.tivuzo.com/hotel-inventory-management-software/conference-hotels/), [accounting](https://www.tivuzo.com/hotel-accounting-software/conference-hotels/), [restaurant and bar pos](https://www.tivuzo.com/hotel-pos-system/conference-hotels/). PMS for [hotels](https://www.tivuzo.com/hotel-pms-software/hotels/), [lodges](https://www.tivuzo.com/hotel-pms-software/lodges/), [safari and tented camps](https://www.tivuzo.com/hotel-pms-software/safari-camps/), [guest houses and B&Bs](https://www.tivuzo.com/hotel-pms-software/guest-houses/), [serviced apartments](https://www.tivuzo.com/hotel-pms-software/serviced-apartments/). By country: [Rwanda](https://www.tivuzo.com/hotel-software/rwanda/conference-hotels/), [Ethiopia](https://www.tivuzo.com/hotel-software/ethiopia/conference-hotels/). Guides: [How to choose a hotel PMS](https://www.tivuzo.com/guides/how-to-choose-a-hotel-pms/), [What is a night audit](https://www.tivuzo.com/guides/what-is-a-night-audit/), [Occupancy, ADR and RevPAR](https://www.tivuzo.com/guides/occupancy-adr-revpar/).

## PMS for conference hotels: questions

### Can the PMS bill rooms to the organiser and bar to delegates?

Yes. Set the organiser as "room billed to"; each delegate's extras stay on their own folio.

### Is the PMS included in Tivuzo's price?

Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.

### Does Tivuzo work for small conference hotels?

Yes. A conference hotel pays only for the people who log in; switch on modules as you need them.

### Does Tivuzo work with weak internet?

The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.

### What does Tivuzo not do yet?

No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.