---
title: Best Accounting Software for Conference Hotels | Tivuzo
description: What conference hotels need from accounting software: organiser invoices with deposits and terms, profit per event with analytic accounts, government and…
url: https://www.tivuzo.com/hotel-accounting-software/conference-hotels/
updated: 2026-11-03
---

Accounting · Conference Hotels

# The best accounting software for conference hotels.

Conference business is invoiced to organisations on terms, often with deposits. Receivables and event profit need close attention. Here is what to look for, and how Tivuzo does it as part of one back office.

**What is the best accounting software for conference hotels?**
The best accounting software for conference hotels covers ledgers, guest and company invoices, supplier bills, VAT, bank and mobile money reconciliation and departmental reports, and handles what is specific to conference hotels: organiser invoices with deposits and terms; profit per event with analytic accounts; government and ngo receivables ageing; conference revenue as its own department. It should share one database with the rest of the back office so nothing is typed twice. Tivuzo includes it with the PMS, POS, procurement, stores and accounting for $13 per user per month.

## What conference hotels need

Conference business is invoiced to organisations on terms, often with deposits. Receivables and event profit need close attention.

- Organiser invoices with deposits and terms
- Profit per event with analytic accounts
- Government and NGO receivables ageing
- Conference revenue as its own department

## The full checklist

Beyond the specifics above, any accounting software for a conference hotel should have:

| Must have | In Tivuzo |
|---|---|
| Revenue posted nightly from the PMS | ✓ |
| Company and agent invoices with terms and ageing (city ledger) | ✓ |
| Supplier bills matched to deliveries | ✓ |
| VAT per room type, meal plan and item | ✓ |
| Bank and mobile money statement import and matching | ✓ |
| Profit and loss by department with analytic accounts | ✓ |
| General ledger, trial balance and balance sheet | ✓ |
| Shares data with the rest of the back office | ✓ One database: PMS, POS, procurement, stores, accounting |

## Why it should be part of one system

When accounting is joined to the PMS, POS and stores, revenue, payments, purchases and stock movements post as they happen, so month-end is checking, not typing. Read [one system vs separate systems](https://www.tivuzo.com/compare/one-system-vs-separate-pms-and-accounting/).

## What it costs a conference hotel

At a typical conference hotel the people who log in are the front office, events and sales, F&B, stores, purchasing and finance: 15 users, $195 a month or $1,872 a year, with every module included. See [pricing](https://www.tivuzo.com/pricing/).

## Read more

The module in detail: [hotel accounting software](https://www.tivuzo.com/hotel-accounting-software/). For conference hotels: [conference hotel software](https://www.tivuzo.com/conference-hotel-software/), and [pms](https://www.tivuzo.com/hotel-pms-software/conference-hotels/), [procurement](https://www.tivuzo.com/hotel-procurement-software/conference-hotels/), [inventory and stores](https://www.tivuzo.com/hotel-inventory-management-software/conference-hotels/), [restaurant and bar pos](https://www.tivuzo.com/hotel-pos-system/conference-hotels/). Accounting for [hotels](https://www.tivuzo.com/hotel-accounting-software/hotels/), [lodges](https://www.tivuzo.com/hotel-accounting-software/lodges/), [safari and tented camps](https://www.tivuzo.com/hotel-accounting-software/safari-camps/), [guest houses and B&Bs](https://www.tivuzo.com/hotel-accounting-software/guest-houses/), [serviced apartments](https://www.tivuzo.com/hotel-accounting-software/serviced-apartments/). By country: [Rwanda](https://www.tivuzo.com/hotel-software/rwanda/conference-hotels/), [Ethiopia](https://www.tivuzo.com/hotel-software/ethiopia/conference-hotels/). Guides: [Hotel month-end close](https://www.tivuzo.com/guides/hotel-month-end-close/), [Best hotel accounting software](https://www.tivuzo.com/best-hotel-accounting-software/), [Cost per occupied room](https://www.tivuzo.com/guides/cost-per-occupied-room/).

## Accounting for conference hotels: questions

### How should a hotel account for conference deposits?

As a payment received in advance, applied to the organiser's invoice after the event.

### Is accounting included in Tivuzo's price?

Yes. Every module is included for $13 per user per month; there are no add-ons and no fees per room.

### Does Tivuzo work for small conference hotels?

Yes. A conference hotel pays only for the people who log in; switch on modules as you need them.

### Does Tivuzo work with weak internet?

The restaurant and bar tills sell offline and sync later; the rest needs a connection, and light use works on mobile data.

### What does Tivuzo not do yet?

No live channel manager, booking engine, door-lock integration, payroll or country e-invoicing links.