---
title: Hotel Accounting Software: Ledgers, VAT, P&L | Tivuzo
description: Tivuzo hotel accounting: double-entry ledgers, VAT, guest and supplier invoices, bank and M-Pesa reconciliation, P&L by department and the balance sheet.
url: https://www.tivuzo.com/hotel-accounting-software/
updated: 2026-11-03
---

Feature · Accounting

# Every room night, already in the books.

Room nights, restaurant bills, deliveries and supplier bills arrive in the ledger on their own. Your accountant spends month-end checking numbers, not typing them.

**What accounting does Tivuzo include?**
Tivuzo includes full double-entry accounting for hotels: a chart of accounts for your country where available, guest, company and agent invoices, supplier bills, VAT per room type, meal plan and item, bank and M-Pesa statement import and reconciliation, analytic accounts by department, and reports including the general ledger, trial balance, aged receivables and payables, profit and loss and balance sheet. The PMS, POS, procurement and stores post to it automatically.

## What posts by itself

| Event | Posting |
|---|---|
| Night audit | Room and meal revenue to each folio (guest ledger). |
| Check-out | Folio to invoice; payments matched; company share to the city ledger (receivables). |
| Restaurant and bar | Sales by payment method; charge to room through a clearing account. |
| Delivery received | Stock value up, goods received not yet billed. |
| Supplier bill | Payables, VAT input, matched to the receipt. |
| Issue to kitchen or bar | Stock value down, food or beverage cost up. |
| Stock count | Differences to a variance account. |

## The accounting you get

### Ledgers and journals

Sales, purchases, cash, bank and M-Pesa journals; manual journals for accruals and depreciation.

### Receivables (city ledger)

Company and agent invoices with terms, statements and ageing.

### Payables

Supplier bills, due dates, payments and aged payables.

### VAT and levies

Taxes per room type, meal plan and item, tax-included or tax-excluded prices, and a VAT report.

### Bank and mobile money

Import bank and M-Pesa statements from CSV or Excel and match each line to its payment.

### Departments

Analytic accounts for rooms, food, bar and other departments, and per property in a group.

## Reports

- Profit and loss, and balance sheet
- General ledger and trial balance
- Aged receivables and payables, open items
- Customer and supplier statements
- VAT report by tax and period
- Profit and loss by department or property (analytic)

## A shorter month-end

With revenue, purchases and stock already posted, month-end becomes checking: reconcile bank and M-Pesa, review the city ledger, post the stores counts, accrue what is missing, review VAT and read the profit and loss by department. Our [hotel month-end checklist](https://www.tivuzo.com/guides/hotel-month-end-close/) walks through it.

## Good to know

Tivuzo imports bank and M-Pesa statements and helps you match them; it doesn't pull live bank feeds. Payroll is not included: run payroll in your payroll service and post the totals as a journal. Country e-invoicing links such as KRA eTIMS, URA EFRIS and TRA EFD/VFD are not built in yet; see the [Kenya](https://www.tivuzo.com/hotel-software/kenya/), [Uganda](https://www.tivuzo.com/hotel-software/uganda/) and [Tanzania](https://www.tivuzo.com/hotel-software/tanzania/) pages.

## Hotel accounting questions

### Is Tivuzo full accounting software?

Yes. It is double-entry accounting with ledgers, journals, receivables, payables, VAT, bank reconciliation and financial statements, not just a sales report.

### Can my external accountant use Tivuzo?

Yes. Give them an accountant user. They can work in Tivuzo directly or export ledgers and reports to Excel.

### Does Tivuzo use the USALI format?

You can arrange the chart of accounts and analytic departments along USALI lines (rooms, food and beverage, other operated departments, undistributed expenses). Ask us for a starting chart.

### Can I see profit per department?

Yes. Tag revenue and costs with analytic accounts and read rooms, food, bar and other departments separately.

### How is it different from separate accounting software?

Nothing has to be exported or re-typed from the PMS, POS or stores. See [one system vs separate systems](https://www.tivuzo.com/compare/one-system-vs-separate-pms-and-accounting/) and the [hotel accounting buyer's guide](https://www.tivuzo.com/best-hotel-accounting-software/).